6/04/2009

state names

Follow these guidelines:

STANDING ALONE: Spell out the names of the 50 U.S. states when they stand alone in textual material. Any state name may be condensed, however, to fit typographical requirements for tabular material.

EIGHT NOT ABBREVIATED: The names of eight states are never abbreviated in datelines or text: Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas and Utah.

Memory Aid: Spell out the names of the two states that are not part of the contiguous United States and of the continental states that are five letters or fewer.

ABBREVIATIONS REQUIRED: Use the state abbreviations listed at the end of this section:

--In conjunction with the name of a city, town, village or military base in text. See examples in Punctuation section below. See datelines for guidelines on when a city name may stand alone in the body of a story.

--In short-form listings of party affiliation: D-Ala., R-Mont. See party affiliation entry for details.

Following are the state abbreviations, which also appear in the entries for each state (ZIP code abbreviations in parentheses): Ala. (AL) Ariz. (AZ) Ark. (AR) Calif. (CA) Colo. (CO) Conn. (CT) Del. (DE) Fla. (FL) Ga. (GA) Ill. (IL) Ind. (IN) Kan. (KS) Ky. (KY) La. (LA) Md. (MD) Mass. (MA) Mich. (MI) Minn. (MN) Miss. (MS) Mo. (MO) Mont. (MT) Neb. (NE) Nev. (NV) N.H. (NH) N.J. (NJ) N.M. (NM) N.Y. (NY) N.C. (NC) N.D. (ND) Okla. (OK) Ore. (OR) Pa. (PA) R.I. (RI) S.C. (SC) S.D. (SD) Tenn. (TN) Vt. (VT) Va. (VA) Wash. (WA) W.Va. (WV) Wis. (WI) Wyo (WY)

(These are the ZIP code abbreviations for the eight states that are not abbreviated in datelines or text: AK (Alaska), HI (Hawaii), ID (Idaho), IA (Iowa), ME (Maine), OH (Ohio), TX (Texas), UT (Utah). Also: District of Columbia (DC).

Use the two-letter Postal Service abbreviations only with full addresses, including ZIP code.

PUNCTUATION: Plase one comma between the city and the state name, and another comma after the state name, unless ending a sentence or indicating a dateline: He was traveling from Nashville, Tenn., to Austin, Texas, en route to his home in Albuquerque, N.M. She said Cook County, Ill., was Mayor Daley's stronghold.

MISCELLANEOUS: Use New York state when necessary to distinguish the state from New York City.

Use state of Washington or Washington state when necessary to distinguish the state from the District of Columbia. (Washington State is the name of a university in the state of Washington.)

addresses

Use the abbreviations Ave., Blvd. and St. only with a numbered address: 1600 Pennsylvania Ave. Spell them out and capitalize when part of a formal street name without a number: Pennsylvania Avenue. Lowercase and spell out when used alone or with more than one street name: Massachusetts and Pennsylvania avenues.

All similar words (alley, drive, road, terrace, etc.) always are spelled out. capitalize them when part of a formal name without a number; lowercase when used alone or with two or more names.

Always use figures for an address number: 9 Morningside Circle.

Spell out and capitalize First through Ninth when used as street names: use figures with two letters for 10th and above: 7 Fifth Ave., 100 21st St.

Abbreviate compass points used to indicate directional ends of a street or quadrants of a city in a numbered address: 222 E. 42nd St., 562 W. 43rd St., 600 K St. N.W. Do not abbreviate if the number is omitted: East 42nd Street, West 43rd Street, K Street Northwest.

See highway designations.

use periods in the abbreviation P.O. for P.O. Box numbers.

months

Capitalize the names of months in all uses. When a month is used with a specific date, abbreviate only Jan., Feb., Aug., Sept., Oct., Nov. and Dec. Spell out when using alone, or with a year alone.

When a phrase lists only a month and a year, do not separate the year with commas. When a phrase refers to a month, day and year, set off the year with commas.

EXAMPLES: January 1972 was a cold month, Jan. 2 was the coldest day of the month. Hos birthday is May 8. Feb. 14, 1987 was the target date. She testified that it was Friday, Dec. 3, when the accident occurred.

In tabular material, use these three-letter forms without a period: Jan, Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct, Nov, Dec.

See dates and years.